Registration for Art Exhibitions and Private Previews
RSVP collection, invitation-only previews and visitor records for galleries, exhibitions and private views.
What makes art exhibitions & previews different
A preview is private, the show is not
The opening is invitation-only while the exhibition that follows is open, so the same event needs two different kinds of entry.
Collectors expect discretion
The guest list is sensitive. Who attended a private view is not something to keep in a shared spreadsheet.
Visitor records outlast the show
The list of who came is the gallery’s most valuable asset for the next exhibition.
How we handle it
- Invitation-only RSVP with a signed pass per guest
- Separate handling for the private view and the public run
- A clean visitor export after the show
- No public ticketing page, so the guest list stays private
Common questions
Do I need ticketing software for art exhibitions & previews?
Usually not. These events are invitation or registration based rather than publicly ticketed, so what you need is a registration form, an entry pass per attendee and a way to check people in at the door. A ticketing marketplace takes a cut per ticket and is built for selling to strangers, which is a different problem.
A preview is private, the show is not?
The opening is invitation-only while the exhibition that follows is open, so the same event needs two different kinds of entry.
Can attendees receive their pass on WhatsApp?
Yes. Attendees opt in on the registration form and receive their QR entry pass on WhatsApp as well as by email. Every send is recorded with its outcome, so you can see who received theirs and resend to anyone who did not — before the day, rather than at the door.
What does it cost?
Pricing is per event and scales with the number of registrations, so a small evening programme costs less than a multi-day festival. Badge printing, hardware and on-site staff are quoted separately because only some events need them.