Case Study: Managing 10,000 Attendees at TechSummit India

TechSummit India 2024 was the largest tech conference in the region. Here's how they used AnginatEvents to deliver a seamless experience.

The Challenge

TechSummit faced significant challenges:

10,000+ expected attendees across 3 days

8 different attendee categories

Multiple entry points and venues

VIP management requirements

Real-time capacity tracking needs

The Solution

Registration Management

We configured a custom registration system with:

8 attendee type forms (delegate, speaker, sponsor, media, etc.)

Conditional form fields based on category

Payment integration for paid tickets

Early bird and discount code support

Check-in Infrastructure

The event used 25 Sunmi V2s devices across 5 entry points:

Pre-event device configuration

Offline capability enabled

Real-time sync to central dashboard

Average check-in time: 4.2 seconds

Badge Printing

Custom badge templates for each attendee type:

Color-coded by category

Included QR code and photo

Session access indicators

Sponsor branding integration

The Results

MetricTargetAchieved -------------------------- Check-in time< 10 sec4.2 sec Registration completion80%94% No-show rate20%12% Attendee satisfaction4.0/54.7/5

Key Learnings

Over-provision hardware: Having 25% extra devices saved us during peak times

Train staff thoroughly: Mock check-ins before event day are essential

Communicate early: Pre-event emails with QR codes reduced day-of confusion

Monitor real-time: Dashboard alerts helped us redirect attendees from congested entry points

Client Testimonial

"AnginatEvents transformed our conference operations. What used to take 30 minutes of waiting became a 30-second breeze. Our attendees noticed, and our team was less stressed than ever."

— Vikram Desai, Event Director, TechSummit India

Conclusion

Large-scale events don't have to mean large-scale headaches. With the right technology partner, even 10,000 attendees can feel like a boutique experience.

Plan your large-scale event with us